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Guided Pilot

Start Small, Validate Impact, and Scale with Confidence

Accelerate your immersive training journey with our Guided Pilot program, designed to validate impact, align stakeholders, and create a scalable roadmap in just 6–8 weeks.

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Unlock Immersion

Create your first customized immersive training experience.

Formal Validation

Run a formal evaluation with your key stakeholders.

The Expert Advantage

Reduce risk and accelerate decision-making with expert guidance.

The Guided Pilot is built for teams who need to

Explore immersive training for the first time
Evaluate feasibility and organizational fit
Validate outcomes before scaling
Align stakeholders and secure internal buy-in
Prove ROI to leadership
Explore immersive training for the first time

Designed to Help L&D Teams

Explore immersive training for the first time
Evaluate feasibility and organizational fit
Validate outcomes before scaling
Align stakeholders and secure internal buy-in
Prove immersive training ROI to leadership
Reduce risk before making a larger investment

Ready to prove the impact of immersive training?

What's Included in the Guided Pilot

Access to Facilitate

Access to the Facilitate VR Creation Platform for your creators and learners
Web-based and VR delivery options
Optional: 360 camera available for rental
Optional: VR headsets available for rental

Hands-On Support

Dedicated pilot lead
Expert consultation to define ideal use case
Hands-on guidance to help you build 1–2 custom immersive modules
Optional: Custom module (360 Scenario or Micro-simulation) creation service available as add-on.

Scope & Structure

6–8 week program to create proof of concept
Fixed, predictable pricing
Bi-weekly structured feedback checkpoints
Success roadmap + ROI mini-analysis
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oil and gas website iMSE

What you walk away with

A fully built proof-of-concept immersive module

Clear understanding of learner performance and engagement

Documented ROI insights you can present to leadership

A recommended rollout plan for scaling across your organization

Confidence in whether immersive training is the right investment

What Our Customers Are Saying

We didn't know how to code or create virtual reality training but we wanted to create it. We had a great experience with Facilitate. They help us through any of the issues we were having.

The partnership has been really great with Facilitate, and they've helped us scale our program up to a point where we actually are implementing and starting to see benefits from the training itself.

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Ian Weiss

General Supervisor of Technical Training, Xcel Energy

Facilitate has been easy to use with its intuitive no-code platform. It is highly customizable, enabling us to create truly tailored learning experiences, and cost-effective as it allows us to develop immersive simulations that are fully compatible with our existing and extensive VR ecosystem.

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Tiberiu Dancovici

Digital Learning and Innovation Manager, Coleg y Cymoedd

We saw Facilitate as a platform that allowed use to create tailored, meaningful, and transformative learning and training simulations that aligned with our digital strategy and our ethos of reimagining education through creativity, innovation, and collaboration.

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Richard Fullylove

Head of Technology Enhanced Learning & Engagement, Coleg y Cymoedd

The idea was to transport our student in the patient room as best as possible. There's really only one modality in the learning experience that you can do that, and that is VR.

Everything is scalable. Facilitate works across all headsets that the university owns. It's just a matter of picking and choosing what content we want in different places. That's the reason we chose Facilitate.

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Brandon Baker

Senior Program Manager, Innovation Technologies, AdventHealth University

The Facilitate platform has given us the opportunity to expand on the idea of co-creating course resources with learnersworking directly with them, gathering feedback after each session, and creating video resources, including 360 resources and micro-simulations with their input in mind.

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Course Facilitator

Coleg y Cymoedd

2 minutes in VR is more effective than a 100-page manual.

NothernStarResources

Safety Training Manager

Northern Star Mining Services
FAQ

Have questions? We're here to help.

What is Facilitate?

Facilitate is a VR creation platform that empowers L&D teams and SMEs to easily create high impact learning experiences. Our no-code simple tools and templates enable learning designers and SMEs to create all types of learning experiences with market-leading flexibility and affordability. Check out our platform tour for more information.

What is the Guided Pilot?

The Guided Pilot is a structured 6–8 (custom programs also available) week program that helps your team create a first immersive training module, validate outcomes, and build a clear roadmap for scaling immersive training across your organization.

Who is it for?

Our Guided Pilot is perfect for any team looking to build, launch, and track immersive learning or VR training in a smart, low-risk way. We actively recommend it for organizations testing immersive training for the first time, validating ROI, or getting internal stakeholders aligned before scaling. It’s a practical way to prove value quickly while establishing the foundation for a broader rollout.

What will we accomplish?

1) Build your first customized immersive training experience

We’ll work with your team to design and create an interactive learning module tailored to your workflow, safety procedure, or operational need. This includes shaping your learning objectives, preparing your assets, and guiding you through best practices for instructional design in immersive environments.

2) Run a formal evaluation with key stakeholders

You’ll deploy your training experience with a select group of learners, supervisors, and decision-makers. We help you collect structured feedback, usage insights, and performance data to understand how immersive learning resonates across your organization.

3) Reduce risk and accelerate decision-making with expert guidance
Throughout the pilot, our team provides hands-on support—from technical setup to content optimization—so you avoid common pitfalls. This shortens your learning curve, gives you clarity on what works, and helps you move faster toward a confident decision about scale.

4) Align your team and secure leadership buy-in

We facilitate internal alignment by helping you articulate the value of immersive learning, demonstrate early success, and present clear next steps. You walk away with a shared understanding across L&D, Operations, IT, and leadership.

 

5) Prove ROI for immersive training initiatives

Using learner completion data and engagement metrics we can furnish you with the evidence required in order to quantify the impact of the training. 

What's included?

Your Guided Pilot gives your team a complete, end-to-end immersion into building, launching, and measuring interactive or VR-ready training—without the cost or pressure of a full deployment. Every element is designed to help you move fast, reduce risk, and prove value.
 

1) Dedicated Onboarding & Rapid Setup
We don’t just hand you logins—we walk your team through a streamlined onboarding that gets everyone aligned on goals, training objectives, and success metrics. By the end of onboarding, your team is fully equipped to start building, even if they've never touched immersive tools before. Benefit: Your organization skips the typical learning curve and starts producing value in days, not months.

2) Expert-Guided Creation of Your First Immersive Training Experience
You’ll work side-by-side with our team to build a real, customized training module based on your procedures, workflows, or safety needs. We help structure scenarios, incorporate best practices for adult learning, and refine the user experience so the final product is polished and genuinely impactful. Benefit: Your team sees firsthand how quickly immersive content can be produced—and how powerful it is to replace static training with something interactive and engaging.

 

3) Full Access to the Creator Tool During the Pilot
Your team gets temporary access to the same no-code Creator tool used by mid-market and enterprise customers. You can experiment, build additional variations, and explore how the platform fits into your broader training ecosystem. Benefit: You’re not buying blind. Your team experiences the platform exactly as it would function in a full rollout.

 

4) Structured Deployment to Real Stakeholders
We help you launch your pilot training module to a controlled group—operators, technicians, new hires, supervisors, or any combination you choose. You’ll gather usage data, completion rates, and qualitative feedback. Benefit: You see how people actually respond to immersive training compared to your current methods, revealing clear opportunities for performance improvement.

 

5) Weekly Working Sessions & Strategy Coaching

Every week, we meet with your team to provide hands-on support—technical guidance, content improvements, learning design insights, and platform navigation. We help you troubleshoot quickly, refine your module, and stay aligned with your goals. Benefit: You gain internal expertise while avoiding the “trial and error” frustrations that derail most early immersive learning initiatives.

 

6) ROI, Effectiveness, and Impact Analysis

We support you in conducting immersive training impact/ROI analysis. Benefit: You walk away with quantifiable proof that immersive learning can outperform your current training methods and justify expanding the program.

 

7) A Clear Roadmap for Scaling Into Full Deployment
Your pilot concludes with a customized playbook for your next phase—recommended content, rollout strategy, resource planning, and options for mid-market, division-level, or enterprise-wide adoption. Benefit: You don’t just finish with a prototype. You finish with a blueprint for transforming how your organization trains, upskills, and retains talent.

What is the scope and structure?

A focused 6–8 week program designed for meaningful results

The Guided Pilot isn’t a loose exploration—it’s a structured, time-bound program that moves your team from concept to proven immersive training outcomes in under two months. The timeline is intentionally tight: long enough to build something real, short enough to maintain momentum and stakeholder engagement.


During these 6–8 weeks, your team will design, build, deploy, and evaluate a fully functional immersive learning experience with our support, giving you the evidence you need to accelerate internal decision-making.

 

Benefit: You get measurable outcomes quickly, without the drift or uncertainty that often comes with exploratory tech pilots.

How long does the Guided Pilot last?

The Guided Pilot runs 6–8 weeks, giving your team a tight, purposeful window to build momentum and see real results. This timeframe is long enough to design and launch a fully customized immersive training module—yet short enough to keep stakeholders engaged, accelerate decision-making, and avoid the slow drift that derails most pilot programs.


Across these 6–8 weeks, you’ll move from idea to impact: creating your module, deploying it to learners, gathering feedback and performance data, and walking away with a clear roadmap for expansion.


In short: it’s a focused, fast-moving program that delivers clarity, confidence, and measurable outcomes in under two months.

How much does it cost?

The Guided Pilot comes with fixed, predictable pricing. Contact us to discuss pricing details based on your team size and goals.

What will we walk away with?

1) A fully built proof-of-concept immersive module

Not a mockup. Not a theoretical example. A real, functional training experience built around your procedures, your workflows, and your learners. This becomes the foundation for future training and a concrete artifact you can showcase internally.


2) Clear insights on learner performance and engagement

 You’ll understand how your teams actually interact with immersive learning—where they succeed, where they hesitate, and where training consistency improves. These insights help you pinpoint which skills benefit most from immersive delivery.


3) A documented ROI analysis to present to leadership

We package your pilot results into a clear, data-backed summary that speaks the language of decision-makers. You’ll be able to quantify improvements in efficiency, comprehension, safety behavior, consistency, and overall training cost structure.


4) A recommended rollout plan for scaling across your organization

Based on what we learn together, you’ll receive a roadmap outlining priority modules, resource needs, timelines, deployment strategies, and how the platform fits into your broader L&D tech stack.


5) Confidence with your immersive training

By the end, you’ll know—based on real outcomes, not assumptions—whether immersive training is the right approach for your organization. You leave with clarity, not guesswork.

What kind of support can we expect?
You’ll have a dedicated Pilot Lead, expert guided consultation, structured feedback checkpoints, and hands-on assistance to ensure your immersive module is a success. There are optional customizable options to help you create 360 Scenario or Micro-simulation content.
How do we know if the Guided Pilot is successful?

Success is measured by your ability to demonstrate a working immersive training module, evaluate learner outcomes, gain stakeholder alignment, and produce clear ROI insights for leadership.

Do organizations usually continue with Facilitate after the Guided Pilot?

Yes! Most customers who complete the Guided Pilot scale to a Facilitate plan (Essential, Growth, or Enterprise) within 90 days.

What plans are available once we’re ready to scale?

Once you complete the Guided Pilot and are ready to expand, you can choose from three flexible Facilitate plans—each designed to support different levels of organizational scale:

Essential
Built for teams that want to continue creating and delivering immersive training across departments with a simple, scalable foundation.

Growth
Ideal for organizations expanding immersive training across multiple regions with added tools for centralized management.

Enterprise
Designed for large, distributed organizations that need full platform access, enterprise-grade support, integrations, and the ability to scale immersive training company-wide.

Not sure which option fits best? Get in touch with us and we’ll recommend the right plan based on your pilot outcomes, training volume, and rollout goals.

 

Check out our Plans Page for more information.

How do we get started?

Get in touch with our team to start planning your pilot program.

Ready to get started?

Get in touch with our team to start planning your guided pilot program.